Hi Calista,
Honestly, I am very confused now with your explanation. What exactly do you mean by "...So user found that system should not just auto prompt the defect recording if MIC rejected....". So you DO NOT wish to record defects even for rejected MIC's or??
Please be informed - If you activate defect recording functionality, you can either auto-record defects for rejections, or manually records defects for all MIC [Even if MIC's are Accepted or Reject]. If this being the case, you can't avoid recording defects for rejected MIC's... then how will your process work?
Have you explored the functionality of INSPECTION POINT, where you can record results multiple times for same set of MIC? I think this functionality may help you to gather defects per iterations for any MIC, in case if reject happens.
Else, as I said, just simply activate 'Documentation Required' radio button and process new example. You will be forced to capture additional explanations for all MIC's for all Scenarios.
Thanks,
Arijit